Units and Directorates   
Units and Directorates (DoA Organizational Chart)

Madaba Institute for Mosaic Art and Restoration
It was established in 2007 as a regional center of excellence to help preserve mosaics as a unique component of Jordan’s cultural and historical heritage with support of Ministry of Tourism and Antiquities and the Ministry of Higher Education as well as funding and technical support from USAID and the Italian Government. Today, the Institute is the only Diploma granting program specializing in scientific methods of restoration and conservation, as well as the artistic aspects of mosaic art and creation in the region. As part of the two years Diploma program students take seventy-two credit hours and are instructed by highly-qualified teachers, lecturers and technicians. This includes classes on theoretical, practical and historical subject related to mosaic production and restoration, as well as languages, arts and technology. 
The Institute was originally founded as the Madaba Mosaic School in 1992 as a high school vocational program in the art of mosaic production and restoration.
 
·         The Public Relations Unit
The Public Relations Unit’s main job is to construct a clear image of the role of the Department of Antiquities in the conservation of Jordan’s cultural heritage. Its objectives include boosting cooperation between D.O.A’s units and other public and private institutions.
Implementing programs to spread awareness on the importance of the Kingdom’s archaeological heritage and sites is also on the list of the unit’s tasks.
The unit’s sections:

The public relations section,which is tasked with the following:-
 
-          Taking part in the process of writing and implementing bilateral agreements and programmes.
-          Attending all seminars and meetings to which the D.O.A is invited and summarizing their content.
-          Preparing programmes, invitations and papers of local and international conference.
-          Facilitating scientific activities such as seminars and conferences organized by the D.O.A, and providing administrative support to these events.
-          Boosting the relationship between the department’s employees by holding social and cultural meetings and honoring the excelling retired employees.
-          Facilitating the participation of D.O.A’s employees in courses and workshops abroad, concerning flight booking and visa.
-          Organizing trips to archaeological sites for employees, especially non archaeologists, to brief them on the excavations that are under way.
 
The media section, which cooperates with different media outlets to clarify and explain D.O.A’s work, as well as spreading awareness among Jordanians on the country’s cultural heritage. This section is the main source of information about the department for local, Arab and international media. The section works through the following ways:
-          Preparing press releases on the events that take place at D.O.A.
-          Coordinating with different media outlets for coverage of events.
-          Cooperation in the production of media reports on the department’s achievements including projects and discoveries.
-          Organizing press conferences for D.O.A’s director general.
-          Following up on reports concerning archaeological sites.
-          Monitoring news and reports on the sites and the department and briefing the director general on a daily basis.
 
 
·         External Cooperation Unit
 
Tasks and Duties:-
1. To secure funding for projects, keep seeking for financers, and what are the conditions to benefit from financial opportunities.
2. To coordinate distribution of the available funds on various projects.
3. To develop relations with institutions, universities and international donors interested in cultural heritage with the aim of securing financial and technical support for the projects to be carried out by the department in archeological sites and museums
4. To coordinate with other directorates in the department on the projects planned by this directorate, each according to its field of work.           
5. To prepare for concluding agreements on funding and/or technical cooperation and to follow up on the necessary procedures to put these agreement into effect in collaboration with the concerned ministries in addition to studying and analyzing problems that might face the funding programs and obstruct implementation of the agreement and find solutions to these problems.    
6. To develop relations with foreign counterparts to benefit from their advanced experience to meet human resources training needs in the department.     
Foreign Relations:-
- To keep seeking for financial resources and new forms of cooperation in coordination with the Ministry of Planning and International Cooperation.
- To study project proposals and funding requests coming to the International Cooperation Unit from other directorates and then identify the appropriate financial resource .
- To make the necessary amendment to the project proposals coming from other directorates so as to meet funding conditions and prepare all the needed documents to support the funding requests.
- To draw up an annual plan of all funding resources and the size of financial and technical support expected to be made available and that is in coordination with all the concerned directorates.
- To follow up and assess exploitation of the available funds in cooperation with the concerned directorates and prepare quarterly reports on foreign aids and the size of spending in comparison with the plans already designed.
- To enhance and develop ties of cooperation with the all the donor countries to secure financial and technical support for the planned projects.
- To arrange procedures for signing cooperation agreements and prepare the necessary documents to put these agreements and technical aid programs into effect.
- To prepare periodical reports on the status of relations between the department and other countries with the aim of further cementing these relations.
- To coordinate with the Ministry of Planning and International Cooperation to arrange visits of delegates from the department to the donor countries, meet technical teams and delegates from the financing institutions hosted by the ministry, prepare the necessary reports on these visits and identify cooperation priorities.
- To follow up on implementing cultural cooperation agreements concluded between the ministry and other countries particularly with regard to items related to cultural heritage.
- To follow up on training courses and scholarships offered to the ministry and provided Human Resources Directorate with these offers to nominate the right person.
European Association Agreement:
- To enhance and develop relations with the EU member states to secure financial and technical for the planned projects.
- To inform all directorates about the assistance programs made available by the EU so that can submit project that need to finance.
- To draft agreements and follow up on the necessary procedures to finalize these agreements in cooperation with the concerned ministries
- To prepare reports on relations between the department and the EU countries and submit these reports to the Ministry of Planning so that the ministry can benefit from these reports in its negotiations with the EU.                
  
·         Acquisition Unit

This unit is preparing a list of archaeological sites to be acquisitions of the Department of Antiquities in each year and arrange the sites in terms of importance and priority, and take the necessary measures to prevent illicit excavations and prevent infringements of the archaeological sites by greedy of the Government lands in collaboration with the managers of the provinces.
Missions and responsibilities:
- Determination of archaeological sites to be acquisitions in coordination with the managers of the provinces and the Department of Lands.
- Follow-up stages of the acquisition, procure and legal proceedings.
- To bring the bond registration sites registered on behalf of government lands and allocated for Department of Antiquities.
- Bring all the documents of sites, as land plan or schemes of organizational plans.
- Refer to the dressing announcements for the managers of the provinces to identify and record archaeological sites in areas declared by the dressing and follow-up by the unit.
- The submission of objections on the tables of rights.
- Follow-up issues in the regular courts in relation to issues acquisitions and the dressing courts with regard the dressing and the tables of rights and provide them with all documents, information and evidence required.
- Work on the allocation of archaeological sites located within the government lands to become a registered to Department of Antiquities.
- Object to the regulatory matters issued by the Ministry of Municipalities in order to avoid causing any damage to archaeological sites.
- Customize and record archaeological sites within the jurisdiction of the Authority and the Jordan Valley.
- Work on the acquisition some lands have archaeological sites to negotiate directly with landowners to ease of the government budget.
- Study of complaints from citizens regarding of the lands and develop appropriate solutions and submit them to the administration and in the public interest and the interests of citizens on either end.

·         Legality Affairs Unit

This unit is the direct supervision of all the issues and legal issues relating to the Department of Antiquities and its work, and to provide advice and legal opinion to decision-makers in all fields that have a relationship and direct contact with the job or the employee or the duties and rights of the Department and the conduct of work.

Missions and responsibilities: -

Investigation for requested administration, so it follows the best use of themissions and responsibilities that may be assigned to this unit by following:
- Giving the legal advice to Department of Antiquities with regard to the unclear decisions that you get at work.
- Preparation of the legal formulation of administrative decisions issued by the Department in order to avoid an appeal to the competent authorities.
- Demonstration an opinion and participate in the cooperation agreements which concluded with the official local, private and international authorities.
- To initiate a statement of existence changes in laws, regulations and instructions in through the application and propose necessary the modification and development.
- Statement of the facts and show all the options available to solve any legal problem that may occur.
- Follow-up request for the interpretation of provisions of the laws and regulations that have ambiguous in the application or in the case of differing opinions during the application of the Prime Minister and Council of Legislation opinion.
- To provide the public prosecution - the Attorney General, public prosecution Administrative, High Court of Justice and general agent of the Department issues state all the evidence, data, and proofs and reasons of legal regards of litigations of   the Department or the competent courts against them (first instance, resumption, and cassation).
- Participation in interrogation committees regards of violations Department staff. .
- To participate in the preparation of responses to the inquiries of the accounting office.
- Participation of Legislation Council in the initial discussion of draft laws and regulations or modification the relevant work of the department.
- Continuation all the necessary legal measures against persons who violate the archaeological sites, and work on the effects of violation of provisions of the law.
- Preservation and documentation of legal authorities necessary for the work of the Service such as laws and regulations and instructions.

·         Follow-up Unit

Department of Technical Follow-up: -
 
-         Follow up technical subjects related to the projects and contribute to their implementation.
-         Participation in the evaluation of technical performance.
-         Project scheduling, technical and follow-up in terms of performance and quality of implementation.
-          field visits to projects up to evaluate and write special reports to the Director-General.
-          The full archive of information about the projects and the realities of the actual and the percentage of completion.
 
 Department of Administrative follow: -
 
-         Follow-up transactions issued by the Office of the Director-General and make sure appropriate action thereon.
-         Supervising the follow-up and complete all the procedures for transactions of projects within the specified period.
-         Review of project requirements from human resources and coordination with the Assistant Director-General for Management.
-         Preparing files for all the information needed for the projects. That are under implementation.
-         Prepare a comprehensive annual report to the reality of the projects under implementation.

 
·         Directorate of Studies and Publication
It was establishing in 1951 with the first edition of (ADAJ) the annual of the department of antiquities, considering the expansion of the archaeological works in Jordan, Registration Section” Information and documentation” was established in 1971 which was in charge of documenting and archiving the report of the excavations works, including the maps, plans, pictures and colored slides for the archaeological site. In 1981 the first edition of the series (SHAJ) was published, SHAJ included all the scientific papers that discussed throughout the conference of the studies of the history and archaeology of Jordan which is held every three years. In 1990 JADIS “Jordan Antiquities Database and Information System” was created as a joint project between the D.O.A and ACOR and CRM, funded by USAID. The inventory was considered basic need for the Department of Antiquities of Jordan:
To generate a computerized inventory of archaeological and historical sites.
-         To monitor development and threats of construction in urban and rural environment.
-         To be able to intervene with greater efficiency where sites already known but poorly protected could be endangered by construction.
-         To provide scholars, student and researchers with updated information on status of archaeological sites.
-         To provide easy access to archaeological and bibliographical references related to sites.
-         To monitor and address the need of national and international archaeological research in Jordan.
In 2007 JADIS was upgraded in cooperation with “the Getty Conservation Institute”, and it called “MEGA.J” Middle Eastern Geodatabase for Antiquities.
In 2010, two new sections were added to the directorate, so the sections are:
-         Information and documentation section.
-         Scientific publication section.
-         Studies and researches section.
-         Interpretation section.
-         The library.
Vision:
Documenting, editing, interpreting and publishing the archaeological and historical information of excavation and scientific research in Jordan. Developing policies (guidelines and standards) that the department insures the highest rate in the scientific accuracy in our publication concerning the heritage of Jordan.
Mission:
The Directorate ofStudies and Publication is in charge of informational part of the archaeological works in Jordan, and that’s through:
-         Documenting, evaluating and archiving the scientific and archaeological reports in Jordan.
-         Publishing data and research on the archaeological works in Jordan.
-          Interpreting and disseminating the importance and the great values of the heritage of Jordan.
-           Marketing and exchanging our scientific publication with local and international institutions and libraries in charge.
-         Providing all the different sources of archaeological and historical information, such as books, studies and magazines.
 
·         Directorate of Maintenance and Restoration

The maintenance and restoration of archaeological sites of the functions and responsibilities of the Department of Antiquities under the Antiquities low No. 21 of 1988 and its amendments.
The Directorate has established since 1997 in the Department of Antiquities in terms of the importance of preserving and protecting archaeological heritage and comprehensively on the basis of scientific.
Currently the most important goals of the Directorate are to develop methodologies and guide lines of action, according to local specifications for maintenance and restoration.
 This Directorate is also concerned with:
-          draw the policy and follow-up maintenance and restoration.
-         Arrange work schedule from the priorities of initial classification of archaeological sites, in terms of threatened sites, as well as for the historical significance of the site map in Jordan.
-          The Directorate should be a reference to advice ,guidance and training in the future .and be a part of the conventions and laws that deal with conservation, maintenance and restoration works .

Sections of Directorate:

. Department maintenance and restoration of archaeological sites:
This section shall:

- Study and follow-up standard and methods of planning and project management of maintenance and restoration of archaeological sites.
- Study and prepare the budgets for maintenance projects and restoration of archaeological sites.
- Support scientific studies.

. Department of Maintenance and Restoration Archaeological Finds:
    This section:
-         Follow-up and work on the implementation of the basics and the techniques to provide for the conservation and restoration of archaeological finds.
-         Work on the provision of survey and documentation of archaeological finds and organize records.
. Department of Preventive Conservation:

This section:
-         Study and work on the provision of methods and modern techniques of preventive conservation of archaeological materials and display.
-          Follow-up, study and development policies and designs, to ensure the conservation of archaeological material and sustained.
-         Preparation of appropriate conservation plans in emergency situations.
 
The Museums Directorate
Fourteen Archaeological and Folklore Museums are distributed all over Jordan using rehabilitated Historical buildings to be used as museums. The department museums contain large amount of Archaeological artifacts discovered from several sites during excavations. The museums follow the Chronological sequence display method telling the story of Jordan starting from prehistoric periods reaching to the modern Jordan.
Museological studies has introduced several theories that has been applied in different museums all around the world that contributed in raising the museum qualities specially in storytelling, exhibition design, documentation, and preservation of collections, taking in consideration the educational role of the museums. This revolution in museums has leaded the Museums Directorate in the Department to adopt a new plan to follow up this revolution and raise the quality of our museums. 
As part of the department’s vision, the Museums Directorate is seeking to raise the awareness in Jordanian cultural heritage and how to preserve this invaluable heritage. Besides; connect people with their history and present Jordan to the visitors in a good image that fits Jordan. For this purpose, the museums directorate will use all available tools to tell the story of Jordan.

Tasks and Duties
-          Enhance exhibition design and storytelling techniques.
-          Provide good environmental conditions for preserving museum collections.
-          Improve the services offered for museum visitors.
-          Activate the museum educational role and contribute in building the national identity.
-          Make temporary and special exhibitions inside and outside Jordan.
-          Capacity building for museum staffs.
-          Apply international ethics, standards, and guidelines of museums.
-          Make research studies that contribute in improving museums.
-          Apply up-to-date documentation and archiving systems for museum collections.
 
Museums Directorate Divisions.
1.      Museum Exhibition Design
 Following international museum quality, this division duty is to develop the display design through enhancing the tools used in display and redesign the concepts and themes of museums.
2.      Special Exhibitions
This division is responsible for making temporary special exhibitions inside and outside Jordan to introduce the Jordanian cultural heritage. This division is also responsible for preparing loan agreements for artifacts.
3.       Museums Education
As the educational role is considered the most important role in museums, this division take the responsibility of planning for educational programs and activities directed to the local communities and tourists to help raising awareness and through sending the message of the museums to the local and international visitors through the storytelling in a way that can be understood by all visitors. This division also takes the responsibility of making different educational programs for the children that can help in connecting them to their heritage.
 
Overall, the museums directorate is responsible for guaranteeing the sustainability of Jordanian treasures so the coming generations can benefit from their history and heritage through providing the best conditions of preserving collections in museums.
The museums directorate is working on establishing a national ICOM committee and adding our museums to the ICOM list through applying international standards of museums to put Jordanian museums on the international museum map. 
 
 
·         Directorate of Architectural Heritage.
The architectural heritage is part of Jordan cultural heritage, as an evident of history, culture and values that had been developed in the past by our ancestors to support Jordanian national and cultural identity. Therefore the Department of Antiquities of Jordan pursued to found the Directorate of Architectural Heritage in its new organizational structure in 2010 to document and protect the architectural heritage and sites in the whole Jordan as well as to build national awareness of the great values of the urban heritage.
Responsibilities and tasks
-        Protection, conservation and preservation of architectural and urban heritage through the      application of (The Law on the Protection of Architectural and Urban Heritage no. 5 – 2005).
-        Identification and classification of architectural and urban heritage.
-        Building on national inventories for heritage buildings and sites, such inventories should be up to date, easily accessible and spatially related by using geographic information system and digital documentation tools.
-        Conservation and restoration of the heritage buildings in cooperation with local and international institutions.
-        Lay out principles and criteria for conservation, restoration and rehabilitation of architectural and urban heritage, in accordance with international standards.
-        Encourage public and private sectors to rehabilitate the heritage building without prejudice its authenticity.
-        Building good awareness of the importance of preserving the architectural and urban heritage and prompt local communities to interact positively with it for the many benefits.
Directorate Sections:-
 
Registration and documentation of buildings and heritage sites Section:
 
-          Collect and document information about heritage buildings and sites.
-          Survey of buildings and heritage sites.
-          Create a database for heritage building and sites.
-          Evaluate and classify the heritage buildings and sites in accordance with principles and standards approved.
-          Identify and follow-up heritage buildings and sites reported by the Directorate.
 
Maintenance and restoration of buildings and heritage sites Section:
 
 
-         Follow up the restoration and conservation work of the heritage buildings and sites.
-         Lay out principles and criteria for the restoration and maintenance of heritage building and sites, taking into account the authenticity and sustainability.
-         Monitor the maintenance, restoration works (interventions) which have taken place on buildings and sites.
 
 
Rehabilitation of buildings and heritage sites Section:
 
-         Lay out rules and criteria for the rehabilitation of heritage buildings and sites.
-         Follow up the rehabilitation process of the heritage buildings and sites, taking into account the participation of local communities.
-         Develop the heritage rules and identify technical and professional criteria to harmonize between the authenticity of heritage buildings and sites and the possibility of future investment.
-         Identify the rights and duties of all parties involved in the investment of heritage buildings and sites.
-         identify the heritage buildings that could be invest.
 
 
 Directorate of Excavations and Surveys

Overview :

 Drawing policies & issuing regulations related to archaeological excavations and surveys projects, although developing the internal plans & proposals concerning the Department of Antiquities projects in Jordan and evaluation the international proposals which submitted to the Department of Antiquities in order to obtain approvals & licenses. Basically the major duties are:
-         Controlling the implementation of the plans & the projects which has been authorized.
-         Coordination with the different Governmental & Security Departments due the Antiquities Law implementation.
-         Reporting the results of the various projects, carried out by the Department or others.
-         Follow up on the disclosure of antiques smuggled and counterfeit in cooperation with the relevant authorities. 
-          Reviewing the sufficient documentations procedures through issuing the proposed field papers (locus sheets, tags…).
-          Assigning & controlling the efficiency of the Department representatives with   the licensed projects.
-         Issuing & controlling the loan agreement s for the archaeological artifacts with different institution and universities.
-         Submitting strategic plans to the decision maker concerning the future policies of the archaeological projects in Jordan.
The organizational structure of the Directorate of excavations and surveys: 

– section of excavations and surveys:
study & evaluate the projects proposals, issuing the license for various projects, reviewing the documentation procedures by field visits & staff training in order to use the proper techniques in excavations & surveys, filling the field sheets & the analysis of the finds, integrate working on database framework to computerize the field registry.  
       – section of loans:
issuing long term& temporary loan agreements, follow-up preparation of inventory lists of artifacts discovered in archaeological sites, reviewing & evaluating the requests of loans which submitted to then Department within a wide procedure including inspection & comparing the artifacts with the original lists.

  - section of illicit trafficking:
coordination with security agencies in combating smuggling and trafficking, prepare the necessary files to follow up the issues of illicit trafficking with international agencies, preserve copies of private collections files & building new procedure concerning   legal & illegal retaining objects.
 - Section of the Department main warehouse:
organize records for the exits artifacts; maintain the integrity of the artifacts in good storage conditions, computerizing the artifacts   records through new documentation program                                        

Financial and Administrative Affairs
 
Directorate of Institutional Development
In charge with developing work inside the General Antiquities Department to go in line with strategic plan and assessing performance of its cadres. The work of this department is being followed up by the following sections:

Human Resources tasked with:
  • Identifying the department needs of human resources in coordination with the General Budget Department and the Civil Service Bureau.
  • Preparing the department manning table.
Planning and Institutional Development tasked with:
  • Deciding on training needs, preparing the department annual training plan and its budget.
  • Evaluating training program and how they improve performance.
 
Department of Financial Affairs:
In charge with coordinating, planning and implementing the department financial activities including monitoring spending drafting and implementing budget and supervising accountancy affairs. It includes the following sections:
  • Expenditure
  • Salaries
  • Revenues
Directorate of Administrative Affairs:
Tasked with supervising administrative services, secretary work and providing requirements for projects and services. It includes the following section:
  • Supporting Services.
  • Dewan “clerks offices”.
  • Stores and Supplies.
 
The Governorates Directorates:
There are sub- departments of antiquities in all governorates and districts across the kingdom. There 18 governorates directorates and two sections. In was not until 2010, these departments were antiquities offices headed by antiquities inspectors.
The governorates directoratesare tasked with the following:
  • Preserving archeological and historical sites
  • Enforcing the Antiquities and Heritage Law in coordination with security and judicial authorities
  • Drafting plans and programs of archeological excavation
  • Following up on activities of the international archeological missions
  • Enhancing public awareness about importance of historical heritage
  • Approving building and construction licenses on privately –owned properties